Withdrawing from a CourseWithdrawing from a Course
Students may withdraw from a course prior to 75% of the course duration. All course withdrawals must be submitted on a withdrawal form. The course withdrawal form must be received in the Welcome Center by 4:00 p.m. on or before the course withdrawal deadline. A grade of “W” will appear on the transcript. Failure to submit a withdrawal form by the deadline will result in a final grade as determined by the grading policy of the course.
Withdrawing from one or more courses may affect your full-time/part-time status and may affect your program eligibility, financial aid status, verification for insurance, your progress toward graduation, and/or other types of funding. We strongly encourage you to consult with your instructor, the Financial Aid Office, and your academic advisor before withdrawing from your course(s).
- 100% refund if withdrawal is received prior to the start date of the course
- 80% refund if withdrawal is received before 10% of the course’s total hours of instruction have been conducted
- 60% refund if withdrawal is received after 10% but before 20% of the course’s total hours of instruction have been conducted
- 0% if withdrawal is received after 20% of the course’s total hours of instruction have been conducted
Additional information on term start dates can be found by accessing the academic calendar.
Competency Based Education - Refund/Withdrawal
If a student wants to drop or withdraw from a competency, the refund percentage/withdrawal deadline will be calculated based on the enrollment date in the competency or the competency start date, whichever is later.
If a student is enrolled in both a pre-requisite and advanced competency, the student may be eligible for a 100% refund for the advanced competency if the student is unable to meet the pre-requisite requirement AND has not yet begun the advanced competency. Students must notify staff that they wish to withdraw or drop a competency to be eligible for the refund.
SWAP: At the time of the drop/withdrawal, the student may choose to add on equal or more credits to swap for the dropped/withdrawn competency. In this case, the paid tuition and fees for the dropped/withdrawn competency will be applied to those additional credits. If the student adds on more credits or if the fees are not equal, then the student will owe the additional tuition and/or fees for those additional credits or fees.
No swap is allowed if a student chooses to drop/withdraw from a competency and add on a competency of lesser credit value. In this scenario, the refund (if any) for the competency that the student has dropped/withdrawn is calculated at the standard refund rate.
Financial Aid Recipients: If a student has received financial aid funds and requests a drop/withdrawal from a competency, the student’s financial aid may be decreased. Financial aid is awarded with the expectation that a student will complete the competencies for which the aid was awarded. Therefore, if the student drops/withdraws from a competency, the student may need to return some financial aid funds to the college.
Refund/Withdrawal Appeals: Students may appeal their refund or request a late withdrawal due to extenuating circumstances. To appeal, a student must fill out the Extenuating Circumstances Withdrawal/Refund Appeal form found in the Document Center of the student portal. Appeals must be received within 30 days of the end of the term in which the refund/withdrawal is being requested.