Enrollment, Assessment, and Withdrawal Information

Enrollment, Assessment, and Withdrawal Information

Academic Calendar

Academic Calendar

Prior to Fall 2019, Nicolet College operated in a 16 week semester system, Fall and Spring, and an 8 week Summer term. Beginning in Fall 2019, Nicolet College's academic calendar is a trimester system that consists of three equal terms of 15 weeks each: Fall, Spring, and Summer.  The Academic Calendar includes dates for traditional academic programs and Nicolet My Way. Nicolet My Way programs have multiple start dates throughout the year.

View the Nicolet College calendar.

Attendance

Attendance

Class attendance and participation are closely linked to college success. The attendance policy for each course will be provided in the course syllabus. Failure to adhere to the attendance policy may result in the student’s grade being lowered, up to and including a failing grade for the course. If you know that you will miss class, please contact your instructor prior to the meeting date (if possible) or as soon as possible afterwards to discuss making up the missed work. 

Enrollment Status

Enrollment Status

Students enrolled in 12 or more credits per term are considered full-time. Students enrolled in fewer than 12 credits per term are considered part-time.

Nicolet College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.org
Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 220, Herndon, VA 20171
 
GED/HSED Verifications can be obtained via the following link:
https://dpi.wi.gov/ged/verifications

Auditing a Course

Auditing a Course

An audit is a grading option where students have the privilege of attending classes, have limited course responsibilities, and do not receive credit for the course. A course that has been audited will appear on the student’s transcript with an “AU” grade, but the course does not count toward a degree or certificate. Students must meet course prerequisites, and pay full tuition and fees for courses they audit. Credit-seeking students have priority when course space is limited. 

By WI. Stat.§38.24 (4m), students 60 years of age or older may audit courses (Senior Audit) if the student is a resident of the state, space is available, and the instructor approves.  The Senior Audit student does not pay program fees or an audit fee, but material fees do apply. The Senior Audit tuition exemption excludes community service courses and apprenticeship courses.

Students considering auditing a course should consult with the instructor prior to registering as an audit, or on the first day of class to discuss expectations. Requirements for students auditing a course are set by the instructor. A student may be asked to withdraw if the audit expectations are not being met. Because learning is a shared responsibility in a class, the following expectations are examples of possible auditor responsibilities:

  1. Contribute to the learning environment of the class by participating during class sessions.
  2. Adhere to all rules regarding attendance.
  3. If an auditor agrees to work on a group project where the other group members are graded, the auditor is required to complete group work.

Prior to the course withdrawal deadline, a student may change from credit to audit with the consent of the instructor. A student who elects to change to audit may not, at a later date, change back to credit status.  A signed statement from the instructor and student is to be submitted to the Registrar’s Office.  The Registrar will issue a grade of AU for the course.

A student who initially elects to audit a course may change to credit if the instructor validates that all the course requirements for credit have been satisfactorily completed at the time the student makes the request. A signed statement from the instructor and student is to be submitted to the Registrar’s Office. The Registrar will remove the AU grade, and the instructor will issue the final grade at the end of the course.

Course Substitution

Course Substitution

Under certain conditions a student may be allowed to substitute a similar course for a required course in their program. A student should discuss a potential course substitution with their Academic Advisor or Success Coach. The Academic Advisor, in conjunction with the appropriate program faculty and the Registrar, will determine if the course substitution is appropriate. If approved, the Academic Advisor or Success Coach will submit the required paperwork to the Registrar. 

Examinations/Assessments

Examinations/Assessments

Students are required to take their course examinations as scheduled. Permission from the course instructor is required to take an examination at a time other than the scheduled time or to have a special examination.

Nicolet My Way students may be responsible for the scheduling of their own exams and assessments.  They should refer to the instructions in the competency syllabus for additional information.

Student in Nicolet My Way programs can attempt assessments up to three times.  The instructor may institute a waiting period between attempts based on the results of the previous attempt and the assessment.  After three unsuccessful attempts, the student will receive a grade of F for the competency and will have to reenroll for that competency. 

Credit for Prior Learning

Credit for Prior Learning

Credit for Prior Learning (CPL) is a process for evaluating a student’s learning and awarding appropriate college credit based on the demonstration of college-level learning.  Nicolet is committed to making every effort to ensure students receive appropriate CPL to minimize duplication of competencies attained from previous education, life, or work experience; lessen the cost of duplicative education; and accelerate the achievement of educational goals and credentialing.

Students are encouraged to discuss their previous education and experiences with their Academic Advisor.  The Advisor can provide more information regarding CPL.  For additional information, please see Credit for Prior Learning.

Withdrawing from a Course

Withdrawing from a Course

Students may withdraw from a course prior to 75% of the course duration.  All course withdrawals must be submitted on a withdrawal form.  The course withdrawal form must be received in the Welcome Center by 4:00 p.m. on or before the course withdrawal deadline. A grade of “W” will appear on the transcript. Failure to submit a withdrawal form by the deadline will result in a final grade as determined by the grading policy of the course.

Withdrawing from one or more courses may affect your full-time/part-time status and may affect your program eligibility, financial aid status, verification for insurance, your progress toward graduation, and/or other types of funding. We strongly encourage you to consult with your instructor, the Financial Aid Office, and your academic advisor before withdrawing from your course(s).

Refunds:

  • 100% refund if withdrawal is received prior to the start date of the course
  • 80% refund if withdrawal is received before 10% of the course’s total hours of instruction have been conducted
  • 60% refund if withdrawal is received after 10% but before 20% of the course’s total hours of instruction have been conducted
  • 0% if withdrawal is received after 20% of the course’s total hours of instruction have been conducted

Additional information on term start dates can be found by accessing the academic calendar.

Competency Based Education - Refund/Withdrawal

If a student wants to drop or withdraw from a competency, the refund percentage/withdrawal deadline will be calculated based on the enrollment date in the competency or the competency start date, whichever is later. 

If a student is enrolled in both a pre-requisite and advanced competency, the student may be eligible for a 100% refund for the advanced competency if the student is unable to meet the pre-requisite requirement AND has not yet begun the advanced competency.  Students must notify staff that they wish to withdraw or drop a competency to be eligible for the refund.

SWAP: At the time of the drop/withdrawal, the student may choose to add on equal or more credits to swap for the dropped/withdrawn competency.  In this case, the paid tuition and fees for the dropped/withdrawn competency will be applied to those additional credits.  If the student adds on more credits or if the fees are not equal, then the student will owe the additional tuition and/or fees for those additional credits or fees.

No swap is allowed if a student chooses to drop/withdraw from a competency and add on a competency of lesser credit value.  In this scenario, the refund (if any) for the competency that the student has dropped/withdrawn is calculated at the standard refund rate. 

Financial Aid Recipients: If a student has received financial aid funds and requests a drop/withdrawal from a competency, the student’s financial aid may be decreased.  Financial aid is awarded with the expectation that a student will complete the competencies for which the aid was awarded.  Therefore, if the student drops/withdraws from a competency, the student may need to return some financial aid funds to the college.

Refund/Withdrawal Appeals: Students may appeal their refund or request a late withdrawal due to extenuating circumstances.  To appeal, a student must fill out the Extenuating Circumstances Withdrawal/Refund Appeal form found in the Document Center of the student portal.  Appeals must be received within 30 days of the end of the term in which the refund/withdrawal is being requested.