Student Policies & Procedures

Enrollment, Assessment, and Withdrawal Information

Enrollment, Assessment, and Withdrawal Information

Academic Calendar

Academic Calendar

Prior to Fall 2019, Nicolet College operated in a 16 week semester system, Fall and Spring, and an 8 week Summer term. Beginning in Fall 2019, Nicolet College's academic calendar is a trimester system that consists of three equal terms of 15 weeks each: Fall, Spring, and Summer.  The Academic Calendar includes dates for traditional academic programs and Nicolet My Way. Nicolet My Way programs have multiple start dates throughout the year.

View the Nicolet College calendar.

Attendance

Attendance

Class attendance and participation are closely linked to college success. The attendance policy for each course will be provided in the course syllabus. Failure to adhere to the attendance policy may result in the student’s grade being lowered, up to and including a failing grade for the course. If you know that you will miss class, please contact your instructor prior to the meeting date (if possible) or as soon as possible afterwards to discuss making up the missed work. 

Enrollment Status

Enrollment Status

Students enrolled in 12 or more credits per term are considered full-time. Students enrolled in fewer than 12 credits per term are considered part-time.

Nicolet College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.org
Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 220, Herndon, VA 20171
 
GED/HSED Verifications can be obtained via the following link:
https://dpi.wi.gov/ged/verifications

Auditing a Course

Auditing a Course

An audit is a grading option where students have the privilege of attending classes, have limited course responsibilities, and do not receive credit for the course. A course that has been audited will appear on the student’s transcript with an “AU” grade, but the course does not count toward a degree or certificate. Students must meet course prerequisites, and pay full tuition and fees for courses they audit. Credit-seeking students have priority when course space is limited. 

By WI. Stat.§38.24 (4m), students 60 years of age or older may audit courses (Senior Audit) if the student is a resident of the state, space is available, and the instructor approves.  The Senior Audit student does not pay program fees or an audit fee, but material fees do apply. The Senior Audit tuition exemption excludes community service courses and apprenticeship courses.

Students considering auditing a course should consult with the instructor prior to registering as an audit, or on the first day of class to discuss expectations. Requirements for students auditing a course are set by the instructor. A student may be asked to withdraw if the audit expectations are not being met. Because learning is a shared responsibility in a class, the following expectations are examples of possible auditor responsibilities:

  1. Contribute to the learning environment of the class by participating during class sessions.
  2. Adhere to all rules regarding attendance.
  3. If an auditor agrees to work on a group project where the other group members are graded, the auditor is required to complete group work.

Prior to the course withdrawal deadline, a student may change from credit to audit with the consent of the instructor. A student who elects to change to audit may not, at a later date, change back to credit status.  A signed statement from the instructor and student is to be submitted to the Registrar’s Office.  The Registrar will issue a grade of AU for the course.

A student who initially elects to audit a course may change to credit if the instructor validates that all the course requirements for credit have been satisfactorily completed at the time the student makes the request. A signed statement from the instructor and student is to be submitted to the Registrar’s Office. The Registrar will remove the AU grade, and the instructor will issue the final grade at the end of the course.

Course Substitution

Course Substitution

Under certain conditions a student may be allowed to substitute a similar course for a required course in their program. A student should discuss a potential course substitution with their Academic Advisor or Success Coach. The Academic Advisor, in conjunction with the appropriate program faculty and the Registrar, will determine if the course substitution is appropriate. If approved, the Academic Advisor or Success Coach will submit the required paperwork to the Registrar. 

Examinations/Assessments

Examinations/Assessments

Students are required to take their course examinations as scheduled. Permission from the course instructor is required to take an examination at a time other than the scheduled time or to have a special examination.

Nicolet My Way students may be responsible for the scheduling of their own exams and assessments.  They should refer to the instructions in the competency syllabus for additional information.

Student in Nicolet My Way programs can attempt assessments up to three times.  The instructor may institute a waiting period between attempts based on the results of the previous attempt and the assessment.  After three unsuccessful attempts, the student will receive a grade of F for the competency and will have to reenroll for that competency. 

Credit for Prior Learning

Credit for Prior Learning

Credit for Prior Learning (CPL) is a process for evaluating a student’s learning and awarding appropriate college credit based on the demonstration of college-level learning.  Nicolet is committed to making every effort to ensure students receive appropriate CPL to minimize duplication of competencies attained from previous education, life, or work experience; lessen the cost of duplicative education; and accelerate the achievement of educational goals and credentialing.

Students are encouraged to discuss their previous education and experiences with their Academic Advisor.  The Advisor can provide more information regarding CPL.  For additional information, please see Credit for Prior Learning.

Withdrawing from a Course

Withdrawing from a Course

Students may withdraw from a course prior to 75% of the course duration.  All course withdrawals must be submitted on a withdrawal form.  The course withdrawal form must be received in the Welcome Center by 4:00 p.m. on or before the course withdrawal deadline. A grade of “W” will appear on the transcript. Failure to submit a withdrawal form by the deadline will result in a final grade as determined by the grading policy of the course.

Withdrawing from one or more courses may affect your full-time/part-time status and may affect your program eligibility, financial aid status, verification for insurance, your progress toward graduation, and/or other types of funding. We strongly encourage you to consult with your instructor, the Financial Aid Office, and your academic advisor before withdrawing from your course(s).

Refunds:

  • 100% refund if withdrawal is received prior to the start date of the course
  • 80% refund if withdrawal is received before 10% of the course’s total hours of instruction have been conducted
  • 60% refund if withdrawal is received after 10% but before 20% of the course’s total hours of instruction have been conducted
  • 0% if withdrawal is received after 20% of the course’s total hours of instruction have been conducted

Additional information on term start dates can be found by accessing the academic calendar.

Competency Based Education - Refund/Withdrawal

If a student wants to drop or withdraw from a competency, the refund percentage/withdrawal deadline will be calculated based on the enrollment date in the competency or the competency start date, whichever is later. 

If a student is enrolled in both a pre-requisite and advanced competency, the student may be eligible for a 100% refund for the advanced competency if the student is unable to meet the pre-requisite requirement AND has not yet begun the advanced competency.  Students must notify staff that they wish to withdraw or drop a competency to be eligible for the refund.

SWAP: At the time of the drop/withdrawal, the student may choose to add on equal or more credits to swap for the dropped/withdrawn competency.  In this case, the paid tuition and fees for the dropped/withdrawn competency will be applied to those additional credits.  If the student adds on more credits or if the fees are not equal, then the student will owe the additional tuition and/or fees for those additional credits or fees.

No swap is allowed if a student chooses to drop/withdraw from a competency and add on a competency of lesser credit value.  In this scenario, the refund (if any) for the competency that the student has dropped/withdrawn is calculated at the standard refund rate. 

Financial Aid Recipients: If a student has received financial aid funds and requests a drop/withdrawal from a competency, the student’s financial aid may be decreased.  Financial aid is awarded with the expectation that a student will complete the competencies for which the aid was awarded.  Therefore, if the student drops/withdraws from a competency, the student may need to return some financial aid funds to the college.

Refund/Withdrawal Appeals: Students may appeal their refund or request a late withdrawal due to extenuating circumstances.  To appeal, a student must fill out the Extenuating Circumstances Withdrawal/Refund Appeal form found in the Document Center of the student portal.  Appeals must be received within 30 days of the end of the term in which the refund/withdrawal is being requested.

Grades and Academic Standing

Grades and Academic Standing

Grading

Grading

Grades are assigned to report student academic achievement. Instructors use sound judgment and fair methods in determining grades. They inform their students at the beginning of the term about the course requirements and evaluation criteria. Any time students are unsure of their progress, they should talk to their course instructor. Instructors submit grades at the end of the course. The following grades and corresponding grade points are used at Nicolet College:

Grade Quality Points
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67
C+ 2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F 0.00

Other grades used at Nicolet include: AS = Advanced Standing AU = Audit I = Incomplete S = Satisfactory T = Transfer Credit U = Unsatisfactory W = Withdrawn (No quality points are earned with these grades.)

Grades of “S” or “U” are assigned only in Continuing Education and Adult Basic Education courses. 

Calculation of Grade Point Average (GPA)

Calculation of Grade Point Average (GPA)

Grade points and grade point averages (GPA) are used for many purposes:

  1. self-assessment of progress by students
  2. advising and counseling
  3. recognition of excellence in academic work
  4. eligibility for programs sponsored by various external agencies such as colleges and universities to which students transfer
  5. various scholarships
  6. financial aid programs funded by government units.

The GPA is computed by multiplying the point value by the number of credits and dividing the total points by the total number of credits, e.g.

5 credits of “A” = 5 credits x 4 quality points = 20

10 credits of “B-” = 10 credits  x 2.67 quality points = 26.7

5 credits of “D+”= 5 credits x 1.33 quality points = 6.65

20 total credits = 53.35 total quality points

53.35 quality points divided by 20 credits = 2.67 GPA

The GPA calculation for financial aid recipients is computed on all courses undertaken. “I” and “W” grades received and recorded are included in the computation of a GPA only when the GPA is utilized to determine a student’s financial aid standing. (See the Satisfactory Academic Progress for Financial Aid Recipient.)

A student’s cumulative GPA is calculated using all courses taken at Nicolet College regardless of the year in which the courses were taken. Only the highest grade will be used for GPA calculations for courses repeated at Nicolet. Grades received at other higher education institutions are not used in the academic GPA calculation for Nicolet College.

Academic Standing

Academic Standing

Good Standing

A student achieving a term grade point average (GPA) of 2.0 or better at the end of a term of enrollment is in good standing.

Students having difficulty maintaining good academic standing are encouraged to seek early assistance from their course instructor(s), their academic advisor, or other staff member/support service.

Incompletes

Incompletes

Under extenuating circumstances, students may request an Incomplete grade. To receive an Incomplete, students must have completed at least 50% of the coursework. The instructor will decide if the request is feasible based on the reason for the request, the type of class, and whether or not it is possible for the student to complete the coursework in an acceptable method and time frame.

A signed Incomplete Contract between the student and the instructor must be filed with the Registrar by 4 pm on the deadline day. The deadline day for submitting an Incomplete Contract is one calendar week prior to the end of the course. Exceptions to this deadline will only be made due to extenuating circumstances as approved by the Registrar.

An Incomplete grade can be carried for a maximum of one term. (Summer
term does not count as a term.) If a grade is not issued by the contract completion date, the Registrar’s Office will convert the Incomplete grade to a grade of “F” on the student’s transcript. Once given, the Incomplete grade cannot be changed to a Withdrawal grade. The instructor will file a change of grade upon completion of work specified in the Incomplete Contract.

Repeating a Course

Repeating a Course

Students may repeat courses unless specific program policy prohibits it. However, course credits will apply only once toward meeting program degree requirements. Only the highest grade will be used for academic GPA calculations for courses repeated at Nicolet. Students receiving financial aid should consult with Financial Aid personnel before repeating a course.

Dean's List

Dean's List

The Dean’s List is published each term. The list includes the names of all program students enrolled in six or more credits with a term grade point average of 3.5 or higher for the term. “I” and “W” grades are not considered in the computation. 

Phi Theta Kappa

Phi Theta Kappa

Phi Theta Kappa is an international honor society for two-year colleges. Nicolet’s Chapter, Alpha Nu Iota, focuses its efforts on service and scholarship. Members are asked to join by the President of the College after being nominated by an instructor. The nominee must be a full-time student with at least 12 credit hours of coursework completed and must have a cumulative GPA of 3.50 or higher. Initiates are responsible for the membership fee and are entitled to a membership certificate, transcript stamp, a Phi Theta Kappa pin, placement on national transfer and employment databases, and a two-year subscription to all Phi Theta Kappa publications. Members must maintain a GPA of 3.50 or higher to remain a member.

Paying for College

Paying for College

Financial Aid

Financial Aid

Many of Nicolet College’s academic programs are eligible for federal financial aid.

To apply for financial aid, please complete the Free Application for Federal Student Aid (FAFSA) at www.fafsa.gov.

Students receiving federal financial aid need to maintain satisfactory academic progress towards their degree completion. 

Financial aid policies and information can be found here.

Scholarships

Scholarships

The Nicolet College Foundation offers two scholarship periods per year for current and incoming students.  Scholarship applications are accepted during the beginning of the fall and spring traditional semesters.  Students seeking more information should contact the Foundation or visit this website here

Tuition and Fees

Tuition and Fees

Students are responsible for paying all tuition and fees prior to the start of their academic term. 
The tuition due date is two weeks prior to the start of an academic term.  After the tuition date for each term, tuition and fees are due upon registration. 
Current tuition and fee rates are available here

Graduation and Transcripts

Graduation and Transcripts

General Graduation Requirements

General Graduation Requirements

Students earning a certificate, diploma, or degree must complete the approved program requirements. Additionally, each candidate for a certificate, diploma, or degree must meet the following criteria:

  1. Possess a minimum cumulative GPA of 2.00. Individual programs may require a “C” or better in each course.
  2. Earn at Nicolet College a minimum of 25% of the required technical studies, occupational specific, or liberal arts credits. These established minimums cannot be met through advanced standing.
  3. Satisfy all financial and other institutional obligations.

Graduation Ceremony

Graduation Ceremony

Nicolet College holds a graduation ceremony at the end of the traditional Spring Semester. Participation in the graduation ceremony is optional to all graduating students. Students wishing to participate in the graduation ceremony will need to meet the established deadlines for declaring their intention to participate in the ceremony and ordering the required cap and gown. Additional information is available from the Student Engagement Office.

Graduation with Academic Honors

Graduation with Academic Honors

The distinction of Academic Honors will be awarded to the graduates who qualify upon completion of their program at Nicolet College. Academic Honors will be determined from the student’s last fully graded semester and recognized as follows: Gold Cord Scholars are those graduates of two-year associate degree or two-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. Silver Cord Scholars are graduates of one-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. This distinction will be awarded as follows: cords will be presented at the Graduation Ceremony and will be noted in the graduation program.

Transcripts

Transcripts

Students who would like their official traditional transcript to be sent to another institution, agency, or individual must submit an electronic request through Parchment. Information on requesting an official transcript can be found on Nicolet’s website. A student who would like official copies of transcripts or test scores which have been sent to Nicolet from other institutions must request this information from those other institutions. Only unofficial copies of records from other institutions can be obtained from the Registrar’s Office. 

Student Rights, Safety, and Security

Student Rights, Safety, and Security

Educational Records

Educational Records

All educational records/transcripts of Nicolet students are maintained and housed by the Registrar’s Office. This office can provide information on courses taken, credits completed, grades, transcripts, and degrees or certificates awarded. The office can also assist with the following services: enrollment verification, loan deferrals, and “Good Student” insurance discount verifications. Any change of name, address, or other personal information must be reported to the Registrar’s Office.

Nicolet College has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
Web: www.degreeverify.org
Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 220, Herndon, VA 20171

GED/HSED Verifications can be obtained via the following link:
https://dpi.wi.gov/ged/verifications

FERPA

FERPA

The Family Educational Rights and Privacy Act, commonly known as FERPA, is a federal policy related to the privacy of your student records. By federal law, Nicolet is NOT allowed to release information from your student file, without your specific written consent. This federal policy applies to all students at Nicolet, regardless of the student's age. If you want or need any protected information released to a third party (a parent, an employer, another agency, another school, etc.), you must sign the Release of Information Authorization form.

Some information, known as directory information, CAN be released.

The College has defined Directory Information as the following:

  • Student name
  • Enrollment Status and credit load
  • Date of Birth
  • Major Field of Study
  • Classification and year
  • Dates of Enrollment
  • Expected Graduation Date
  • Types of degrees/diplomas/certificates and date granted
  • Academic Honors/awards received and date granted
  • Photos/videos of students for use in the College press release, publications and web sites
  • Nicolet College assigned student email addresses

If you want to RESTRICT the release of this directory information, you must sign the Request to Restrict Disclosure of Directory Information form.

See Administrative Policy 2.02 Privacy of Records – Release of Written Information for more detailed information.

Social Security Number

Social Security Number

Social Security numbers are used for establishing and identifying student records. A student’s failure to furnish this number may delay processing. Social Security numbers are not disclosed to outside agencies other than that required by the state or federal government. Students using financial aid are required to provide their social security number for record reporting with federal, state, alternative loan agencies, and other financial aid processing agencies.

Hold for Indebtedness

Hold for Indebtedness

Records and registration are withheld for students who fail to meet financial obligations that are levied by recognized College offices. Conflicting opinions concerning outstanding indebtedness will be handled through the Student Complaint and Grievance procedure contained in Administrative Policy 1.06

Alcohol and Drug Abuse

Alcohol and Drug Abuse

The College will adhere to all federal, state, tribal, and local laws concerning the use of alcohol and other drugs and will support efforts to address violations of these laws.  

The College recognizes that the use of alcohol and other drugs may impair performance or safety, may interfere with proper functioning or behavior, and in certain instances leads to dependency. The College also recognizes that such chemical dependency is a serious illness. An employee or student needing help with dependency is encouraged to seek the appropriate medical and other community resources. 

Possession, manufacturing, sale, distribution, unauthorized use, or being under the influence of controlled substances, illicit drugs, or alcohol by anyone while on College-controlled property, at any College-sponsored or -related activity, or while operating a College-owned/leased vehicle is strictly prohibited. Violations of this policy will result in disciplinary action. For more information, refer to Administrative Policy 4.05 Alcohol and Drug Use

Tobacco-Free Campus Policy

Tobacco-Free Campus Policy

Nicolet College is a leader in promoting the safety and health of its employees, students, and the general public (including contractors and vendors). Inherent in this policy is:

  • A belief that employees have the right to work and students have the right to learn, in an environment free of the hazards of tobacco products.
  • A desire to eliminate exposure to second-hand smoke at building entrances/exits and to assure clean air on college property.
  • Awareness of the presence of underage students.
  • An interest in eliminating tobacco products littering the campus.
  • Acceptance of the responsibility for a commitment to fire safety and health and wellness.

Use of tobacco and smoking and vaping (e-cigarettes) is prohibited on the Nicolet College main campus and outreach centers. This includes the following:

  • All structures, buildings and grounds, sidewalks, roads, pathways, and parking lots.
  • All Nicolet Area Technical College owned and leased vehicles.

Smoking is permitted in enclosed personal vehicles. In consideration of your fellow Nicolet community members and to protect their health and comfort (State Statute 101.123Wisconsin Act 12), smoke, tobacco materials, and waste items must be kept inside the vehicle.

For additional information, please see Administrative Policy 3.03 Tabacco Free Campus

Inclement Weather Campus Closing

Inclement Weather Campus Closing

Nicolet College remains open during inclement weather as long as it is reasonably possible to conduct work. However, safety in travel is paramount. The College recognizes individuals are the best judge of their own safety when deciding whether or not to travel during inclement weather. In the event of weather or other events which would seriously impede the functioning of the College, the President or designee will determine whether the College will close, and will inform the College community of the closing. Notification of Closure Once the decision to close the College is made, the Director of Facilities or designee will make the following notifications (by 5:45 am if prior to the start of the business day):

For additional information, please see Administrative Policy 6.02 Inclement Weather/College Closing.

Children on Campus

Children on Campus

Nicolet College supports a safe and positive educational environment. Therefore, it is the policy of Nicolet that children under the age of 16 shall not be left unattended in any of Nicolet’s facilities (including parking lots and the immediate surrounding areas). Parents need to make adequate arrangements for the care of their children. Exceptions may be made for children who are here for legitimate purposes and who are not being disruptive. Nicolet staff members are responsible for enforcement. Staff members who are unsuccessful in dealing with a problem should contact campus security.

In order to preserve the integrity of the educational environment, students may not bring children to classes, labs, or shops except when the children are part of the instructional activities. Children are defined as persons under the age of 18 not enrolled in Nicolet classes or programs.

For additional information, please see Administrative Policy 4.08 Children on Campus

Complaint and Grievance Procedure

Complaint and Grievance Procedure

Under Board of Trustees Policy BP 4.03, students have the right, using the Complaint and Grievance Procedure for Nicolet College Students, to:

  1. Appeal sanctions imposed for behavioral or academic misconduct;
  2. Contest a policy or practice of the College or College staff that is considered improper or unfair, or;
  3. Contest situations where there has been deviation from or misapplication of a policy or practice unrelated to discrimination.  

For the purposes of this procedure, days are defined as Monday through Friday when the College is open for business.  Weekends, holidays and days when the College is closed are excluded. 

Step 1- Complaint Procedure

A student must take the following steps to try to resolve the complaint prior to filing a formal grievance:

(https://publicdocs.maxient.com/reportingform.php?NicoletCollege&layout_id=2)

  1. If a student has not been able to informally resolve an issue with the appropriate College employee, the student must initiate this complaint procedure within ten (10) days of the action causing the complaint.  The College employee will make a decision and respond to the student within two (2) days of the student initiating the complaint procedure.  The College employee will also inform the student of the appeal process.
  2. If resolution is not achieved at the College employee level, the student should appeal to the employee’s immediate supervisor or designee to resolve the complaint.  The appeal must be initiated within five (5) days of the employee’s decision and the supervisor must respond within two (2) days of the student initiating the appeal.
  3. If resolution is not achieved at the supervisory level, the next level of appeal is with the supervisor’s Vice President or designee.  The appeal must be initiated within five (5) days of the supervisor’s decision.  The Vice President or designee must respond with a written determination to the student within two (2) days of the student initiating the Vice President or designee appeal.  The Vice President or designee will also inform the student of the steps in the grievance process.
  4. If the student disagrees with the decision, the student may file a written grievance.

Step 2- Grievance Procedure

  1. If the student is unable to resolve a complaint using the complaint procedure described above, the grievance must be filed in writing with the Director of Human Resources or designee within ten (10) days from the date of the Vice President’s or designee’s written determination.  Written grievances may be filed in person, by U.S. mail, or through email.  The student may withdraw the grievance at any point during the grievance procedure.
  2. In accordance with Federal requirements, 34 CFR Ch. VI 602.16 (a)(1)(ix), Human Resources will create a record of the student’s grievance and add it to a log of student grievances.  The log will be maintained and updated through the remainder of the process.
  3. Human Resources will send acknowledgement confirming the receipt of the grievance form to the student.  Human Resources will notify the person(s) against whom the grievance has been filed (hereafter referred to as the employee).  The employee will also receive a copy of the grievance.
  4. A Grievance Committee will be appointed by Human Resources at the time of the grievance filing.
  5. A Vice President or designee not involved previously in the process, or their designee, will serve as the investigating officer in the grievance.
  6. The investigating officer will:
  • Meet with the student and the employee separately.
  • Examine documentation and interview witnesses.
  • Consult with the employee’s supervisor.
  • Prepare a written investigative report within five (5) days of the grievance filing.
  • Copies of the investigative report will be forwarded to the Grievance Committee, the student, the employee, and the appropriate administrator(s).
  1. The Grievance Committee will review the grievance and the findings of the investigating officer and determine whether or not the facts warrant a hearing.  

         The Committee’s decision will be limited to one of the following statements:

  • Based on the evidence presented, we determine a hearing is warranted; or
  • Based on the evidence presented, we determine a hearing is not warranted.

Within two (2) days of receiving the investigative report, the Grievance Committee’s written decision will be sent to Human Resources who will notify the grievant and the involved individuals of the decision.

  1. If the Grievance Committee’s decision is that no hearing is to be held, the student may submit a written appeal to the President within two (2) days from the date of the Grievance Committee’s decision.  The appeal must specify why the student feels a hearing is warranted.   The President will respond in writing within five (5) days.  The President may uphold the decision of the Grievance Committee, and at that point no further appeals within the College will be considered.  Or, the President may instruct the Committee to go forward with the grievance hearing process.
  2. If a hearing is held (in person or by distance technology), the hearing will be held within five (5) days of the decision by the Grievance Committee or the President.  

         The hearing will be conducted following these guidelines:

  • The Grievance Committee will select a chair.  The chair of the Grievance Committee will establish a date for the hearing.  A notice establishing the date, time, and place of the hearing will be provided to all involved parties.
  • The student and the employee and any others the Grievance Committee deems necessary must appear for the proceedings unless they can verify to the Grievance Committee that their absence is unavoidable.
  • The student and the employee will be permitted to have a third party of their choosing to act as advisor and counsel.
  • The hearing will be closed to all except those persons directly involved in the case as determined by the Grievance Committee.  Statements, testimony, and all other evidence given at the hearing will be confidential and will not be released to anyone and may be used by the Grievance Committee only for the purpose of making decision(s) related to the grievance.
  • The Grievance Committee will file the final determination with the President, the Vice President, the student, and the employee after the conclusion of the hearing.  The determination of the Grievance Committee is final.
  1. If a student believes there has been misinterpretation or misapplication of the policy or procedure, an appeal may be made to the Nicolet College Board of Trustees Chair for procedural review.  The appeal must be in writing, specify in detail what aspect of the grievance procedure or process is being appealed, and be submitted to the Office of the President within ten (10) days of receipt of the determination by the Grievance Committee.  The written appeal will be forwarded to the Board Chair who will determine if review by the Board of Trustees is warranted.  If warranted, the Board of Trustees review will be limited to determining whether the appeal process was properly followed by College staff.

All required meetings may take place in-person or via distance technology.  Written materials may be submitted and shared as paper copies or electronically.  Students must work through the Step 1 - Complaint Procedure before moving to the Step 2 - Grievance Procedure.

Timeline Requirements

If the College fails to give a written answer at Steps 1 or 2 within the designated timeframe, the student may immediately proceed to the next step. Failure by the student to meet applicable deadlines may be the basis for dismissal of any complaint. If it is impossible to comply with the time limits specified because of extenuating circumstances, these time limits may be extended by mutual consent in writing.