Student Policies and Procedures
Students are expected to attend all sessions of each class in which they are enrolled.
The instructor will give students the written attendance policy for each course at
the first course meeting. Failure to conform to the attendance policy may result in
the student’s grade being lowered, up to and including a failing grade for the course.
Any student enrolled in a course at Nicolet College who is unable to attend the first session of the course must contact the instructor prior to the second session to ensure continued enrollment in the course. Students who do not attend the first session and do not contact their instructor by the second session may be displaced from the course by a student on a waitlist.
Absences due to illness or other unavoidable circumstances may be excused if the instructor of the course is completely satisfied as to the cause. Absences resulting from a student’s participation in approved activities arranged by the College will be excused if such activities have been scheduled by the instructor in cooperation with other involved instructors. An excused absence does not relieve the student of responsibility for completing all course requirements to the satisfaction of the instructor.
For students who are taking, or have taken, a total of six credits or more, the following Academic Standards apply:
Good StandingA student achieving a semester grade point average (GPA) of 2.0 or better at the end of a semester of enrollment is in good standing.
A student will be placed on Academic Probation when the current semester GPA is less than 2.0 at the end of a semester of enrollment. Students placed on academic probation will receive written notification acknowledging academic probationary status. Within thirty days of written notification, the student will be required to meet with an academic advisor, counselor, or case manager to develop an academic improvement plan. If an academic improvement plan is not completed, an academic hold will be placed on the student’s record. A student will be reinstated to good standing if the student achieves a semester grade point average of 2.0 or better at the end of their probationary semester.
A student will be suspended from Nicolet College when the current GPA is less than 2.0 for the second consecutive semester. A student placed on academic suspension will be notified in writing, and an academic hold will be placed on the student’s records. If the student is pre-registered for any upcoming semesters, the enrollment for the classes will be canceled.
If a student placed on Academic Suspension wishes to re-enroll in classes at Nicolet College, the student may request a meeting with the Vice President of Teaching, Learning, and Student Success to review their academic status. Based on that review, the vice president will determine the action to be taken.
Students having difficulty maintaining good academic standing are encouraged to seek early assistance from their course instructor(s), their academic advisor, counselor, or case manager.
Students may earn credit only for courses in which they are officially registered for credit. The maximum number of credits for each course is shown following the course description in Chapter 7 of the College Catalog. Courses may be offered for fewer credits as indicated in the semester course schedule.
Grades are assigned to report student academic achievement. Instructors use sound
judgment and fair methods in determining grades. They inform their students at the
beginning of the semester about the course requirements and evaluation criteria. Any
time students are unsure of their progress, they should talk to their course instructor.
Instructors submit grades at the end of the semester. The following grades and corresponding
grade points are used at Nicolet College:
Grade A Points 4.00
Grade A- Points 3.67
Grade B+ Points 3.33
Grade B Points 3.00
Grade B- Points 2.67
Grade C+ Points 2.33
Grade C Points 2.00
Grade C- Points 1.67
Grade D+ Points 1.33
Grade D Points 1.00
Grade D- Points .67
Grade F Points 0.00
AS = Advanced Standing AU = Audit I = Incomplete S = Satisfactory T = Transfer Credit U = Unsatisfactory W = Withdrawn
Grades of “S” or “U” are assigned only in Community Education courses and/or in special circumstances requiring the approval of the Vice President of Teaching, Learning, and Student Success.
Grade points and grade point averages (GPA) are used for many purposes:
1.) self-assessment of progress by students
2.) advising and counseling
3.) recognition of excellence in academic work
4.) eligibility for programs sponsored by various external agencies such as colleges and universities to which students transfer
5.) various scholarship and financial aid programs funded by government units.
The GPA is computed by multiplying the point value by the number of credits and dividing the total points by the total number of credits, e.g.
5 Credits of “A” = 5 x 4 = 20
10 Credits of “B-” = 10 x 2.67 = 26.7
5 Credits of “D+”= 5 x 1.33 = 6.65
20 Total Credits = 53.35 Total Points
divided by 20 Credits = 2.67 GPA
The GPA calculation for financial aid recipients is computed on all courses undertaken. “I” and “W” grades received and recorded are included in the computation of a GPA only when the GPA is utilized to determine a student’s financial aid standing. (See the Academic Standards of Progress policy in Chapter 4.) A student’s cumulative GPA is calculated using all courses taken at Nicolet College regardless of the year in which the courses were taken. Grades received at other higher education institutions are not used in the cumulative GPA calculation for Nicolet College.
Students may repeat courses unless specific program policy prohibits it. However, course credits will apply only once toward meeting program degree requirements. Only the highest grade will be used for GPA calculations. Students on financial aid programs must consult with Financial Aid personnel before repeating a course. Please note that when transferring credits, some institutions do not ignore repeated courses and may use those duplicate course grades in GPA calculations
Under extenuating circumstances, students may request an Incomplete grade. To receive an Incomplete, students must have completed 50% of the coursework. It is up to the instructor to decide if the request is feasible based on the reason for the request, the type of class, and whether or not it is possible for the student to complete the course work in an acceptable method and time frame. A signed Incomplete Contract between the student and the instructor must be filed in the Welcome Center by 4:00 pm on the deadline day. The deadline for submitting an Incomplete Contract is one calendar week prior to the end of the course. Exceptions to this deadline will only be made due to extenuating circumstances as approved by the Registrar. An Incomplete grade can be carried for only one semester (summer session does not count as a semester.) If a grade is not issued by the completion of the following semester, a grade of “F” will automatically be recorded on the student’s transcript. Once given, the Incomplete grade cannot be changed to a Withdrawal grade. The instructor will file a change of grade upon completion of work specified in the Incomplete Contract.
An audit is a grading option where students have the privilege of attending classes, have limited course responsibilities, and do not receive credit for the course. A course that has been audited will appear on the student’s transcript with an “AU” grade, but the course does not count toward a degree or certificate. Students must meet course prerequisites, and pay full tuition and fees for courses they audit. Credit-seeking students have priority when course space is limited. By 154 WI. Stat.§36.27 (1)(b), students over 60 years of age may audit courses on a space-available basis without payment of tuition but must pay all other applicable material or course fees. The tuition exemption excludes community service courses and apprenticeship courses. Course requirements for auditing students are set by the instructor. Students considering auditing a course should consult with the instructor prior to registering as an audit or on the first day of class to discuss expectations. Based on the discussion, students will receive a set of written expectations for an auditing student within the first week of class. Students must return a completed Request to Audit form to the Welcome Center within the first week of class. Since learning is a shared responsibility in a class, the following expectations are examples of possible auditor responsibilities:
1.) Contribute to the learning environment of the class by participating during class sessions.
2.) Adhere to all rules regarding attendance. If an auditor volunteers to work on a group project where the other group members are graded, the auditor is required to complete group work.
A student may be asked to withdraw if the audit expectations are not being met.
1.) During the first half of the course, a student may change from credit to audit with the consent of the instructor.
2.) In the second half of the course, a student may change from credit to audit with the consent of the instructor and if they are passing the course at the time of the change.
A student who has elected to change to audit may not, at a later date, change back to credit status. A student who initially elects to audit may change to credit if:
1.) The student has completed the work to that point following the required timelines of the course.
2.) The instructor validates that all course requirements for credit have been completed satisfactorily at the time the student makes the request.
3.) Approval for the change is signed by student and instructor and submitted to the Welcome Center.
When courses are no longer offered due to a curriculum change, alternative course requirements will be identified and approved by the lead program instructor and the Vice President of Teaching, Learning, and Student Success for substitution so that the student will have the total credits required for graduation. Approval must be documented and maintained in the student’s academic file by the academic advisor.
Under extenuating circumstances, a student may be allowed to replace a course required for graduation from a program. The replacement course must be at the same aid code level or higher and in the same curriculum category, (i.e. technical studies/ occupational specific or general studies/occupational supportive). A student should request a course substitution through their academic advisor. The academic advisor, in conjunction with the appropriate program faculty, must approve the substitution. Approval must be documented and maintained in the student’s academic file. The Vice President of Teaching, Learning, and Student Success must approve any exception.
Students are required to take their course examinations as scheduled. Permission from the course instructor is required in order to take an examination at a time other than the scheduled time or to have a special examination.
Nicolet College recognizes that prior to enrolling, a student may have acquired some of the skills, knowledge, and competencies included in programs offered by the College. The College will make every effort to ensure students receive credit for prior learning. Each candidate for a certificate, diploma, or degree must earn a minimum of 25% of the required technical studies, occupational specific, or liberal arts credits from Nicolet College. These established minimums cannot be met through advanced standing. Transfer of Credit When students want to transfer credits from a nationally or regionally accredited institution of higher education to a certificate, diploma, or degree program at Nicolet, a credit evaluation will be conducted by the Registrar, in conjunction with the appropriate academic advisor and program faculty. Students must apply for admission and have official transcripts sent directly from the granting institution to the Welcome Center at Nicolet. Nicolet will grant transfer credit only for courses that apply to the student’s certificate, diploma, or degree program at Nicolet. Transfer credits are not used in determining grade point average (GPA). Only credits awarded a minimum 2.0 grade point on a 4.0 scale qualify for transfer to Nicolet College. Articulated credits negotiated between high schools and technical colleges for high school courses for which students later seek college credit require a minimum 3.0 grade point on a 4.0 scale to qualify for transfer as credit for prior learning. Credits are accepted for transfer courses when course content is confirmed to be comparable. Time limits shall not restrict the awarding of credit for prior learning unless the College has documented a specific programmatic reason for time limits. For a student transferring from one WTCS institution to another, credit awarded for courses meeting a general education requirement at one WTCS institution will meet the same general education requirement at Nicolet. If a transferred course is evaluated as comparable and acceptable, the credit value assigned by the granting institution will be applied toward an appropriate Nicolet certificate, diploma, or degree. A student who had earned a postsecondary or professional Degree from a nationally or regionally accredited institution of higher learning will received credits towards fulfilling WTCS associate degree general education core requirements, regardless of the student’s prior course of study, time since degree award, or technical college program in which the student is enrolled. Students who qualify for 21 general education credits may need to complete some additional general education core requirements based on documented program-specific general education requirements. Military education credits will be accepted for transfer in conformity with the American Council on Education Office of Educational Credits as outlined in A Guide to the Evaluation of Educational Experience in the Services. Students must present an official military transcript for evaluation. International credits may qualify for credit for prior learning if the international credits are deemed comparable to credits offered by Nicolet College. Students seeking credit for international coursework must provide an official evaluation of academic credentials which has been completed by an approved organization/association (such as AACRAO).
Advanced Standing with Credit
Advanced standing with credit may be granted when it is determined that an individual’s expertise is equivalent to the competencies in one or more courses in a certificate, diploma, or degree program. Recognition of advanced standing is an effort to minimize duplication of competencies attained from previous education, life, or work experience. To be eligible for advanced standing, a student must first be officially accepted into a certificate, diploma, or degree program at Nicolet. The student should then contact his/her academic advisor in the Welcome Center for directions and assistance with the procedure. Credits earned through this process do not count toward the minimum number of credits students must earn at Nicolet. For all advanced standing credits awarded, with the exception of high school articulations, registered apprenticeships, military education credits, and national examinations, a fee of 25% of course tuition and fees is assessed for all credits earned through advanced standing. If a student is already enrolled in a course, the advanced standing evaluation must be completed during the first 14 calendar days of the semester, the first 7 calendar days during the summer session, or the first 15% of the course hours for courses shorter than a full semester. If credit is granted, the student will be withdrawn from the course and will receive a refund of 75% of the tuition and fees paid for the course. Students on financial aid programs should consult with financial aid personnel before beginning the advanced standing procedure, since reducing the number of enrolled credits may have financial aid implications. Students who are not satisfied with the outcome of their request for credit for prior learning should follow the Student Complaint and Grievance procedure.
Options available for Advanced Standing with Credit are as follows:
A. High School Coursework Credit will be granted for high school coursework that the student successfully completed if this coursework meets one of the following criteria: (a) It is covered by an articulation agreement with the high school and the student earned a minimum 3.0 grade point on a 4.0 scale; (b) It is part of a recognized Youth Apprenticeship program; or (c) It is otherwise comparable in scope and content to a specific course or courses (not covered by an articulation agreement), as deemed by program faculty. To be eligible for articulated high school credit, the student must be enrolled at Nicolet within 27 months of high school graduation.
B. Written/Performance Examinations A student may elect to prove his/her knowledge of course competencies if the student believes he/she has already acquired the knowledge from coursework or prior life experiences. The criteria for the examination are determined by the course instructor(s) and approved by the Dean of Instruction. The examination for a specific course can be taken only once. Credits are recorded on the transcript however, they are not calculated into the cumulative GPA.
C. National Examinations Credit may be granted for a specific course or courses with a minimally acceptable score on an examination with nationally recognized standards. National exams include, but are not limited to, the College Board Advanced Placement (AP), College-Level Examination Program (CLEP), DANTES, the International Baccalaureate exams, and nationally recognized exams in specific occupational areas.
1.) CLEP: Credit will be granted for the applicable diploma or degree course for CLEP general or subject examination scores of 50 or above. The Nicolet Assessment Center administers CLEP examinations.
2.) AP: Credit may be granted for the applicable diploma or degree course for AP scores of 3 or above. Official national examination scores will be evaluated by the Registrar.
D. Work Experience Credit may be granted for work experience deemed comparable to program coursework by program faculty. A list of comparable competencies signed by the employer is required.
E. Registered Apprenticeships A student who possesses a Wisconsin Journey-Level Certificate from a program that included a minimum of 400 hours of paid related instruction will be awarded 39 credits in occupational specific courses under the following conditions:
1.) The student enrolls in a Technical Studies Journey-Level Worker program
2.) The student presents appropriate documentation
F. Experiential Learning A student may be awarded credit for previous life experiences and/or appropriate non-collegiate coursework. The student’s portfolio will assist appropriate College personnel in determining credits to be granted. Coursework from business and industry training, government agencies, and/or other sources will be granted in conformity with the American Council on Education National Guide to Credit Recommendations for Non-Collegiate Courses
All educational records/transcripts of Nicolet students are maintained and housed by the Welcome Center. This office can provide information on courses taken, credits completed, grades, transcripts, and degrees or certificates awarded. The office can also assist with the following services: enrollment verification, loan deferrals, and “Good Student” insurance discount verifications. Any change of name, address, or other personal information must be reported to the Welcome Center.
Students who would like copies of their official transcript to be sent to another institution, agency or individual must submit an electronic request through Docufide (www.docufide.com). A student who wishes official copies of transcripts or test scores which have been sent to Nicolet from other institutions must request this information from those other institutions. Only unofficial copies of records from other institutions can be obtained at the Welcome Center.
Students earning a certificate, diploma, or degree must complete the approved program requirements. For specific details of these individual program requirements, see Chapter 6. Additionally, each candidate for a certificate, diploma, or degree must meet the following criteria:
1.) Possess a minimum GPA of 2.00 (“C”) on all credits to be applied toward satisfying degree or diploma requirements. Individual programs may require a “C” or better in each course.
2.) Earn at Nicolet College a minimum of 25% of the required technical studies, occupational specific, or liberal arts credits. These established minimums cannot be met through advanced standing.
3.) Complete a program of courses approved by the instructional administration.
4.) Be in academic good standing at the time that final credits are earned.
5.) Satisfy all financial and other institutional obligations.
The Vice President of Teaching, Learning, and Student Success publishes the Dean’s List each fall and spring semester. The list includes the names of all program students with a grade point average of 3.5 or higher for the semester just concluded. “I” and “W” grades are not considered in the computation.
Phi Theta Kappa is an international honor society for two-year colleges. Nicolet’s Chapter, Alpha Nu Iota, focuses its efforts on service and scholarship. Members are asked to join by the President of the College after being nominated by an instructor. The nominee must be a full-time student with at least 12 credit hours of coursework completed and must have a cumulative GPA of 3.50 or higher. Initiates are responsible for the membership fee and are entitled to a membership certificate, transcript stamp, a Phi Theta Kappa pin, placement on national transfer and employment databases, and a two-year subscription to all Phi Theta Kappa publications. Members must maintain a GPA of 3.50 or higher to remain a member.
Nicolet College holds a graduation ceremony at the end of the Spring Semester. Participation in the graduation ceremony is optional to all graduating students. Students wishing to participate in the graduation ceremony will need to meet the established deadlines for declaring their intention to participate in the ceremony and ordering the required cap and gown. Additional information is available from the Student Engagement Office.
The distinction of Academic Honors will be awarded to the graduates who qualify upon completion of their program at Nicolet College. Academic Honors will be determined from the student’s last fully graded semester and recognized as follows: Gold Cord Scholars are those graduates of two-year associate degree or two-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. Silver Cord Scholars are graduates of one-year diploma programs who achieved a cumulative grade point average of 3.75 or greater. This distinction will be awarded as follows: cords will be presented at the Graduation Ceremony and will be noted in the graduation program.
The College will adhere to all federal, state, tribal, and local laws concerning the use of alcohol and other drugs and will support efforts to address violations of these laws.
The College recognizes that the use of alcohol and other drugs may impair performance or safety, may interfere with proper functioning or behavior, and in certain instances leads to dependency. The College also recognizes that such chemical dependency is a serious illness. An employee or student needing help with dependency is encouraged to seek the appropriate medical and other community resources.
Possession, manufacturing, sale, distribution, unauthorized use, or being under the influence of controlled substances, illicit drugs, or alcohol by anyone while on College-controlled property, at any College-sponsored or -related activity, or while operating a College-owned/leased vehicle is strictly prohibited. Violations of this policy will result in disciplinary action. For more information, refer to Policy AP 4.05 Alcohol and Drug Use.
Nicolet Area Technical College is a leader in promoting the safety and health of its staff, students, visitors and general public (including contractors and vendors). Inherent in this policy is:
A belief that employees have the right to work and students have the right to learn, in an environment free of the hazards of tobacco products.
A desire to eliminate exposure to second-hand smoke at building entrances/exits and to assure clean air on college property.
Awareness of the presence of underage students.
An interest in eliminating tobacco products littering the campus.
Acceptance of the responsibility for a commitment to fire safety and health and wellness.
Use of tobacco and smoking is prohibited on the Nicolet Area Technical College campus on Lake Julia and Lakeland Outreach Center. This includes the following:
1. All structures, buildings and grounds, sidewalks, roads, pathways, and parking lots.
2. All Nicolet Area Technical College owned and leased vehicles.
3. All personal vehicles on Nicolet Area Technical College property.
Sacred Use of Tobacco
On occasion, there may be a group that requests to use the campus for an event which includes the sacred use of tobacco. A request form must be completed in advance and submitted to the President. The President or designated individual will determine the legitimacy and approve or deny the request.
Tobacco Cessation Assistance and Resources
Staff and students are encouraged to choose a healthful, non-tobacco use/non-smoking way of life. Emphasis will be placed on educating and referring faculty, staff, and students to available resources/services that provide tobacco cessation assistance.
Enforcement of Tobacco-Free Campus Policy
The primary responsibility for enforcement rests with Administrators and Campus Security. Employees, students, or visitors found using any form of tobacco on campus may be subject to a fine.
Nicolet College remains open during inclement weather as long as it is reasonably possible to conduct work. However, safety in travel is paramount. The College recognizes individuals are the best judge of their own safety when deciding whether or not to travel during inclement weather.In the event of weather or other events which would seriously impede the functioning of the College, the President or designee will determine whether the College will close, and will inform the College community of the closing.
Procedure – Prior to Start of Business Day
1.) Each fall the Director of Facilities will establish a password for announcements with the media.
2.) The Director of Facilities will send a reminder of the Closing policy and procedure to all staff before October 1st of each year.
3.) If conditions exist to warrant College closure before the start of the business day, the Director of Facilities or designee will arrive on campus by 4:45 am.
4.) The Director of Facilities or designee will assess the situation.
5.) The Director of Facilities or designee will contact the President or designee no later than 5:15 am, to provide a status report on conditions at the College. The President (or designee) will make a decision, no later than 5:30 am, whether or not to cancel classes or close the College for the day.
Procedure - During the Business Day
1.) If conditions exist which might warrant College closure during the business day, the President or designee must be notified immediately.
2.) The President or designee will assess the situation and determine if closure is warranted.
Notification of Closure Once the decision to close the College is made, the Director of Facilities or designee will make the following notifications (by 5:45 am if prior to the start of the business day):
WRLO 105.3 FM Antigo
WRJO 1450 AM Eagle River
WHRY/WUPM 107 FM Iron River
WMQA 95.9 FM Minocqua
WHDG 97.3 FM Rhinelander
WOBT 1240 AM Rhinelander
WRHN 100.1 FM Rhinelander
WXPR 91.7 FM Rhinelander
WCYE (Coyote 93) 93.7 FM Rhinelander
WJJQ 92.5 FM Tomahawk
WIFC 95.5 FM Wausau
WJFW Channel 12 Rhinelander
WSAU Channel 7 Wausau
WAOW Channel 9 Wausau
1.) All staff, all student, and all adjunct e-mail
2.) Main telephone information numbers with voicemail message (alternate greeting)
3.) Contact designated communications staff to announce the campus closure on the College web home page
4.) Contact the Dean of Business and Institutional Effectiveness to post a blackboard system announcement regarding the closure
NOTE: All faculty, including continuing education, shall indicate in their course syllabi, or through other means, the procedure for communicating class cancellations of College closure
Students may withdraw from Nicolet College at any time, however, students must follow the formal withdrawal procedures of the College in order to retain academic standing and learn the status of future financial aid assistance. Leaving the College during the semester without formal withdrawal may result in failing grades and could jeopardize future attendance at this or other higher education institutions. Please contact the Welcome Center if you plan to withdraw. Any student intending to leave Nicolet College before completing his/her goals is encouraged to explore the decision with the assistance of an instructor, advisor, counselor, or other College personnel. A thorough discussion of College resources and alternative options may alter the need to withdraw.